How to Schedule Repeat Tasks with Google Gemini Scheduled Actions

What you need

• Access to the Gemini app.
• A Google AI Pro or Ultra subscription, or a qualifying Google Workspace business or education plan. Scheduled actions are offered to these users, so check your plan before you start.
• One routine task you would like help with, such as a morning summary or a weekly list of ideas.
• Time to read the replies you receive, because AI answers can be wrong.

Step by step

1. Confirm your plan. Make sure you have one of the subscriptions or plans listed above. If you do not, the scheduled actions feature may not be available to you.

2. Open the Gemini app. Start a new conversation, or return to one you already use. You will set up your scheduled action from inside a conversation.

3. Ask for a task at a specific time. Describe what you want and when you want it. This is useful for one-off jobs. For example (an example prompt, not a required wording):

Tomorrow at 7:00 am, give me a summary of my calendar and my unread emails.

4. Turn a prompt you already use into a recurring action. If you have a prompt that you find helpful, you can ask Gemini to repeat it on a schedule. For example (an example prompt):

Every Monday, write five ideas for my blog.

5. Pick a one-off or repeating task that suits your life. Other examples include getting updates on a favourite sports team, or asking for a summary of an award show the day after it takes place. Choose tasks you would otherwise do by hand.

6. Open the scheduled actions page. Go to the scheduled actions page, which sits within settings. This is where your scheduled actions are kept.

7. Review and manage your scheduled actions. Look through the list at any time to see what is set up. You can manage these items whenever you need to, so you are not locked into a schedule you no longer want.

8. Read each result when it arrives. Check the answer against what you know or against your original sources before you act on it.

Tips and common mistakes

• Be specific about the time. A clear date and time makes it easier to tell whether the action is set up the way you meant.
• Start small. Try one scheduled action first, such as a single morning summary, and see how the results look before you add more.
• Do not assume every plan includes it. The feature is described for specific subscriptions and Workspace plans only. If you cannot find it, check your plan first.
• Keep your prompts general when they are personal. A calendar or email summary can include private details. Avoid adding sensitive information to prompts that will repeat.
• Check the settings page regularly. Scheduled actions keep running until you manage them, so a quick look now and then helps you stay in control.

Use it responsibly

AI replies are not always accurate or complete, so check anything important before you rely on it, especially summaries of calendars, emails or news. Protect your privacy by never pasting private data into a prompt, such as passwords, bank details, medical records or someone else’s personal information. Keep your Google account secure by using a strong, unique password and not sharing your sign-in details. If you use Gemini at work or school, follow the rules your workplace or school has set, and follow the terms of the service itself. Where a Workspace plan is provided by an organisation, its administrators may have their own policies, so ask before setting up recurring tasks that involve shared or work information.